|Fulfillment@Work: EFFICIENT USE OF YOUR TIME
July 10, 2000
Welcome to the Fulfillment@Work Newsletter
Published by Joel Garfinkle, Dream Job Coaching
1. Efficient Use of Your Time
2. Quotes of the Week
3. Tip of the Week
4. We Recommend
Seven Ways Toward Efficient Use of Your Time
by Joel Garfinkle
1. Save Time In Your Daily Schedule
Use time waiting in line or waiting for appointments to catch up on material you need to read. Use the technology of today to increase your productivity. Consolidate errands so that you make only one trip. Look at activities that fill your day and determine ways they could be done more efficiently or eliminated. By shaving minutes off of several task throughout the day, you can free up a larger block of time later.
2. Underpromise Throughout The Day
As you plan your day, allow yourself to lower your expectations and how many commitments you make for yourself. This will create less pressure and increase your energy throughout the day.
3. Underschedule Yourself Daily
As you plan your time, schedule half the time you have in a day. For example, during a 40 hour work week, only schedule 30 hours per week. This gives you 10 "extra" hours to handle unplanned contingencies. This will also allow for spontaneous events and for thinking, planning and other creative activities.
Outsource activities that will limit your efforts and energy so that you can leverage your time.
5. Schedule Daily Appointments With Yourself
This will help you to work on the projects that are most important to you. Consult with yourself on where you want to direct your energy and time.
6. Set Time Limits
Realize how valuable your time is and quantify what you are going to accomplish with a time deadline or budget. When speaking on the phone, tell the person you are speaking with up front how much time you have for the conversation. Do not go over your time limit. Make phone calls right before lunch or at the end of the day so that the other person is motivated to end them more quickly. Schedule appointments with start and end times.
7. Learn To Say No
Learning to say no to nonessential tasks (and sometimes even essential tasks) is important for you to learn to do. Saying no becomes especially valuable with people who monopolize your time at the office. Set your boundaries and standards and stick to them.
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Quotes of the Week
"Man's mind, stretched to a new idea, never goes back to its original dimensions."
~ Oliver Wendell Holmes
"Those who are victorious plan effectively and change decisively. They are like a great river that maintains its course but adjusts its flow ... they have form but are formless. They are skilled in both planning and adapting and need not fear the result of a thousand battles; for they win in advance, defeating those that have already lost."
~ Sun Tzu Chinese Warrior, Philosopher 100 B.C.
"Clarity of purpose exposes the foundation of the inner heart."
~ M. H. McKee
Tip of the Week
One of the most important things you can do to increase your productivity is to focus on your work environment. Make sure that it is clean, clear and pleasing to work in. Start with clutter. Clutter holds you back, drains your energy and makes you much less effective and productive. Schedule a whole day if needed to clear out your office from all the clutter and miscellaneous unneeded items that are filling it up. Hire someone if needed to help.
The goal is to have all papers filed properly, all areas physically clean and dusted, trash thrown out, desktop clean, office supplies in their proper place, etc. This will allow you to stay focused on the task immediately before you. A clear desk area will help control procrastination, help concentration improve and save time.
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Popular and highly effective software designed to help you solve your filing dilemmas and be able to locate any file/paper within 5 minutes. The software is designed so that you can learn it within one hour and will help to increase your productivity.
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